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How to Write a Thank You Note After an Interview

thank you note

Based on a study performed by CareerBuilder, 57% of job seekers don’t send thank you notes after an interview. Sending a message of gratitude is a quick way to help you stand out from other candidates. Whether you choose to send a handwritten letter via mail or a note of gratitude via email, the following should help ensure your note is thoughtful, purposeful, and will make an impact on the hiring manager.

Email vs Postal Mail

It is important to understand the pros and cons of sending a thank you note via email versus postal mail before you write your thank you note. If you know that the hiring manager is hoping to fill the position quickly, you may want to opt for sending a thank you note via email to ensure the note gets to them quickly. We recommend sending a thank you note within 24 hours of your interview, and preferably on the same day that you interviewed.

Though it may seem outdated, taking the time to handwrite a thank you note will leave a lasting impact on the hiring manager. We recommend planning out your thank you note ahead of time if you opt for mail, so you can quickly write everything down and put it in the mail as soon as you are able after the interview.

Remote work is another thing to consider when deciding whether to send mail or not. If the hiring manager is working remotely and you send a thank you note to the main office, there is a chance they may not receive it in time. Similarly, hiring managers may not feel comfortable giving out their personal addresses to candidates.

Short, Sweet, Sincere

Keep your thank you note short and sweet, but ensure it is also sincere. Listen closely during your interview for any personal information the hiring manager shares to personalize the note further! For example, if the hiring manager mentioned they are leaving town this weekend, you could end your thank you note by saying, “I hope you have a great trip out of town! Safe travels!”

Make it Personal

With any follow up, we think it is best to follow a suggestion made by Ken Blanchard in the book Gung Ho!  When he described the “Congratulatory Continuum”.  We can view it more as a “relationship building continuum” or “follow up continuum”.  The more you can move your activities from being less programmed and more spontaneous, less blanketed and more individual, less general and more specific, and less traditional and more unique – the greater your success in any encounter.

Below is a sample thank you note to follow:

“Dear Name,

Thank you so much for taking the time to interview me yesterday for the ROLE position. During the interview I was able to both see how I could thrive and make a difference in this role. The way you spoke so highly of the company and of your coworkers was inspiring, and further solidified my interest in this position.  I look forward to hearing from you.   

I know you mentioned you’re going to the beach this weekend- I hope you have a great time and have safe travels!


Your Name”

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